Workshopping is an act of creating and engaging in a workshop successfully. These days workshops are as standard as every other activity at a workspace, and engaging in them is not much different from carrying out your work activities.
This article will guide you on how to be successful in creating and engaging in a workshop. You will learn what workshops are all about, their different forms and how to create a purpose-driven workshop.
A workshop is defined as a meeting involving a small group of people brainstorming about issues regarding their workspace. Workshopping is centered on the concept that two or more heads are better than one when trying to achieve a work-related goal. A workshop is also an interactive training session that focuses on the knowledge and skills to manage and optimize the participants’ abilities to attain work-related goals.
Workshopping brings people together to find creative solutions to solve work-related issues. It promotes collaborations, teamwork, and healthy competition in a workspace. Someone who oversees the creation and engagement of a workshop is a facilitator.
Different Types of Workshops
There are several common forms of workshops:
It is a face-to-face interactive session, which can occur either in the workspace or outside the workspace. It’s the most traditional form of a workshop.
A virtual workshop is an interactive session, or learning experience taught over a video conferencing tool that can be accommodated by a variety of different visual collaboration programs. Virtual workshops are more popular these days due to the effect of Covid-19. Besides, they are more convenient for the facilitator and the participants.
Project-goal workshops help determine the workspace’s direction for the business year. It is an interactive session that introduces work projects, strategies, and options to achieve them. Topics usually discussed during project-goals workshops include projects and their goals for the business year, project budgets, HR and IT requirements, project challenges, and risks. Topics like workspace likes and dislikes, options for changes, and conflict resolutions are also discussed at such workshops.
A focus-group workshop is an interactive session involving pre-selected business representatives that work with project-goals drivers. They offer in-house knowledge and make decisions on behalf of the workspace. They foster cohesion in the workspace by disseminating information and the workshops’ consensus. Discussions in a focus-group workshop are the current nature of working at the workspace, management procedures, and options for changes.
Creating A Purpose-Driven Workshop
Creating a purpose-driven workshop should be the aim of every facilitator. No one has the time to waste on a meeting that isn’t productive. Hence, a need to ensure that the workshop has a purpose with set achievements through the interactive session.
A purpose-driven workshop can be project-goals or focus-group workshops, and it must have a schedule that applies to all participants and is aligned with their work-related goals. At the end of the workshop, every participant should feel inspired and motivated to achieve work-related goals.
Engaging in the act of Workshopping
As a workshopping facilitator, your role is to guide the participants through co-creation and active dialogue to achieve the workshop’s goals. You need the right skills and knowledge to ensure the workshop is successful. Here are the things to do to ensure the proper facilitation of a purpose-driven workshop:
Before the workshop:
- It’s best to get to know the participants and their expectations.
- Define the workshop’s purpose.
- Set a clear goal and ensure that it’s what the participants want.
- Start planning early, and ensure everything is in place.
- Prepare for the unexpected.
During the workshop:
- Set the location and make seating arrangements for maximum interaction. For virtual workshops, ensure everyone can participate.
- Go over a round of check-in.
- Explain the ground rules.
- Reveal the plan and set expectations.
- Use different learning styles and preferences.
- Utilize an icebreaker to build trust.
- Make it applicable with lots of actions.
- Encourage (multimedia) documentation.
- Assess goal completion and expectations met.
- Complete the check-out.
- Inform the participants about what to do next.
After the Workshop:
- Communicate progress.
- Activate goals and engage participants.
- Ask for feedback.
Workshopping is a process that can achieve great results for participants when mastered. The primary goal is to ensure that the workshop’s purpose is completed and every participant is able to take away valuable knowledge.